1. All members who participated completed their full name and position
49 Members Participated District Councils (65 possible) 47% of the membership represented.
3 PLNZ Office holders participated.

2. Confirmation of Minutes of the 2022 AGM
Motion: To confirm the Minutes of the 2022 Annual General Meeting as a true and accurate record of its proceedings.
Moved: Rob Baigent Seconded: Anne-Maree Wigley
49 For; 0 Against; Motion passed.

3.    Receive the 2023 Annual Report
Motion: To accept the 2023 Annual Report as read.
Moved:  Rob Baigent Seconded:  Mallory Mattmuller
49 For; 0 Against.  Motion passed.

4.    Receive 2023 Audited Financial Accounts
Motion: To accept the 2023 Financial Accounts as read.
Moved: Judy Ryder. Seconded: Mallory Mattmuller.
49 For; 0 Against  Motion passed.

5.    Appointment of Auditor/Reviewer
Motion: To authorise the Executive Committee to select and appoint an appropriate auditor or reviewer for the 2022/23 Financial Accounts.
Moved: Judy Ryder Seconded: Rob Baigent.
49 For; 0 Against.  Motion passed.

6.    Announcement Regional Representatives for 2022/23

• Far North – Glenn Davidson, Whangārei District Libraries
  
• Auckland - [Vacant]
  
• Waikato Bay of Plenty - [VACANT]
  
• Central North Island – Lois Haddon, Manager, Library Service Leader, HB Williams Memorial Library, Gisborne
  
• Wellington, Wairarapa & Chatham Islands, Mallory Mattmuller, Library Systems Administrator, Porirua City Libraries
  
• Upper South Island – Christopher Hay, Manager, Tūranga, Christchurch City Libraries
  
• Lower South Island - Anne-Maree Wigley, Manager Outreach and Community Libraries, Dunedin City Libraries

7. Review and Set Subscription Rates for 2024/25
That the Full Member fees remain as they are, comprising a combination of base fee and population fee. The Additional Member ($0) and Associate Member ($75) fees to remain at 2018/19 levels.
Moved: Anne-Maree Wigley Seconded: Tangimeriana Rua
49 For; 0 Against.  Motion passed.

8.Update to the Public Libraries of New Zealand Vision Statement.
Motion: This motion is to update the current vision statement in the constitution and throughout PLNZ documentation:
Current Clause:
2.1  The vision of the association shall be that all New Zealanders have equitable access to public libraries to enhance their communities.
Proposed Change:
2.1  The vision of the association shall be that all New Zealanders have equitable access to public libraries to enhance the wellbeing of their communities.

Reason for Change:
To better align the vision of PLNZ with the purpose of local government as determined by the Local Government (Community Well-being) Amendment Act 2019.
Moved: Anne-Maree Wigley Seconded: Dyane Hosler
49 For; 0 Against.  Motion passed.

9. Add an additional Regional Representative for Auckland to the Public Libraries of New Zealand Executive Board.
Motion: Motion is to add an additional Regional Representative for Auckland to the Executive Board effectively allowing Far North/Auckland to become 2 seats on the Executive Committee.
Current Clause:
5.2 There shall be one elected representative from each of the six regions for a term of three years from the date of their election. The regions are as follows:

• Auckland and Northland
• Waikato and Bay of Plenty
• Central North Island
• Wellington, Wairarapa and Chatham Islands
• Upper South Island
• Lower South Island

Proposed Change:
5.2 There shall be one elected representative from each of the seven regions for a term of three years from the date of their election. The regions are as follows:

• Northland
• Auckland
• Waikato and Bay of Plenty
• Central North Island
• Wellington, Wairarapa and Chatham Islands
• Upper South Island
• Lower South Island

Reason for Change:
Proposed change to include separate representation for Auckland on the executive committee due to the size of the Auckland Council in proportion to other local authorities in New Zealand.
Moved: Lois Haddon Seconded: Lisa Salter
48 For; 1 Against.  Motion passed.

10.  Acceptance of Constitutional Changes (13 Minor constitutional changes)
Motion: The motion is to adopt the updated Constitution to establish consistency throughout the document.
13 changes are detailed here in the Constitutional changes document.

Moved: Rob Baigent Seconded: Anne-Maree Wigley
49 For; 0 Against.  Motion passed.

11.  Any Other Business
No other business was raised by the Membership.